Canadian landlord month-end rent-record checklist

Intended outcome

Finish the month with records explaining what was due, what arrived, what remains outstanding, and what needs follow-up.

Prerequisites

Collect bank activity, receipts, references, adjustments, and notes. Choose one closing date.

Steps

1. Review active leases and expected charges for missing, duplicated, or unusual entries.
2. Keep amounts due separate from money received; review charges and payments.
3. Apply each receipt to the correct charge using its actual date.
4. Investigate partial and overdue balances rather than clearing them to force agreement.
5. Add consistent references that connect entries to evidence.
6. Run the monthly report and compare rent received with collected records.
7. List timing differences, disputed amounts, unapplied receipts, and corrections still required.
8. Preserve supporting records according to professional and regulatory requirements.

Expected result

Every material difference is corrected or explained, and report totals can be traced to charges and payments.

Common problems

• A receipt is applied to the wrong similar lease.
• A schedule and manual entry create duplicate charges.
• A payment date places cash in the wrong report month.

Product boundaries

LandlordRentals supports review but does not connect to a bank or certify reconciliation.